4HER Project Execution

The project execution officially started from 22th July 2021, right after the first pitch with the client. The execution lasted for 62 days (from 16th July to 16th September 2021) and was continuously updated and got feedback fromt the client through Mr. Tan and consulted by Mr. Patrice.

At first, the project is divided into two halves: "Contraception methods" and "Nutrition care", but after the midway revised brief, the project is re-evaluated into two iterations (before and after August 18th 2021)


 * The first iteration was executed from 22th July to 18th August.
 * The second iteration was executed from 20th August to 16th September.

Working method
4HER's Trello board. This screenshot was taken on 13/08/2021.

All team member agreed to work on Kanban method, which is working on small blocks to build up iterations (aka. the materials sent to get feedback from client roughly once or twice each week for feedback and timely adjustment), and from iterations to big milestone (refer to Timeline).

From the starting day of the project to the final day, all members worked in parallel, which means no one was sitting free at any time during the project. The workload was largely evenly spreaded throughout 7-8 weeks to avoid overwhelming situation towards the end of the semester (which is extremely likely due to the huge amount of deliverables expected).

The tasks were updated sem-weekly and tracked everyday through Trello. The team communicated frequently through Messenger and Slack to catch up on each other tasks, and holds Semi-weekly meetings for brainstorming and discussing important tasks (Refer to RMIT Team for more details on the working method of 4HER).

The team communicated with client through Zalo for any quick questions and feedback, and email through 'soft' feedback and more serious matter (refer to Client for more on communication method).

Timeline
Refer to Timeline.

Overall, the timeline was changed three times in total. At first the project's final milestone is set at 26th August. After being explaned by Mr. Patrice, the project spans to 16t September (final presentation day), with 10 last days acting as the buffer. Then the timeline is updated again after the midway revised brief

The external timeline (the one sent to client) is separated from the internal timeline (one used within the team) to avoid confusion. The internal timeline is frequently reviewed and updated, as it is affected by external factors like client's responses and feedback.

1st iteration
The 1st iteration lasted from 22th July to 18th August. It was first called the time period working on "Contraception methods" package. The effort was shared by all team members in numerous roles and tasks (which is detailed in each deliverables articles)

Major time stamps

 * Video script approved: 5th August 2021
 * Digital flipchart layout approved: 6th August
 * Agree to move the digital flipchart to 2nd priority: 6th August
 * Final products sent to client for feedback: 13th August
 * Feedback from client for whole package: 18 August
 * Client want to change deliverable to education video (5-10 min) to commercial video (3 min)
 * Patrice want to talk to the client about the changing deliverable situation
 * Client want flipchart to be more 2D drawing
 * Client want video to be more fun and entertaining.

Priority levels
Every deliverables below is applied for two topics: Contraception methods and Nutrition care

Priority 0:


 * Video: 2D and 3D graphics, content on screen, background music.
 * Flipchart: Printed, colored version of the flipchart, with 3D and 2D graphics consistent to the videos.

Priority 1


 * Video: All of P1, plus Vietnamese narration voice (that covers more information than the content on screen).
 * Flipchart: Same as P1.

Priority 2


 * Video: All of P2, plus English subtitle that runs accordingly to the Vietnamese narration voice and additional animation in each birth control methods.
 * Flipchart: A separated digital version of the flipchart (a pdf that is mobile-friendly, easy to distributed with same content and visual but different layout)

Priority 3


 * Video: A separated English version of the video, with English narration, English content on screen.
 * Flipchart: Same as P2

Nutrition care package
Refer to Nutrition care package.

Digital flipchart
Refer to CM digital flipchart

2nd iteration
The 2nd iteration lasted from 20th August to 16th September. It started after the midway revised brief was given from the client. The effort was shared by all team members in numerous roles and tasks (which is detailed in each deliverables articles)



Major time stamps

 * Video script approved: 25th August 2021
 * Visual style for video approved: 25th August 2021
 * Visual style for flipchart approved: 30th August 2021
 * Test animation approved: 30th September 2021
 * Products sent to client for feedback: 6th September 2021
 * Feedback from end-users through survey: 7-8th September 2021
 * Feedback from client: 10th September September 2021
 * Final products sent to client: 13th September 2021

Priority levels
All products below are applied for the Contraception methods topic. The ones below to "Nutrition care" topic is stated in details.

Priority 0:


 * Video: Original video from 1st iteration with revised visual style
 * Flipchart: Original flipchart from 1st iteration with revised content layout.

Priority 1


 * Video: All of P0, plus revised shortened script and more storytelling, less educational information
 * Flipchart: All of P0, plus revised visual (illustrative, traditional Vietnamese)

Priority 2


 * Video: All of P1, plus English subtitle that runs accordingly to the Vietnamese narration voice
 * Flipchart: All of P1, plus printed flipchart for Nutrition care topic.

Priority 3


 * Video: All of P2, plus Nutrition care training video (with all the features like Contraception methods training video)
 * Flipchart: All of P2, plus digital version flipcharts of both topics.

Training video
Refer to CM training video.

Printed flipchart
Refer to CM printed flipchart.

Consistency in Design
Refer to Design consistency.

Overall, the naming and format convention was agreed since the beginning of the project.

The design style (2D and 3D graphics) was agreed throughout the 1st iteration of the project project. After the midway revised brief, the 2D graphics are adjusted accordingly to client's requirement, especially the human figure (see CM training video for more details)

The color palette was adjusted three times in total.

The typography was assigned and adjusted multiple times during the project due to aesthetic purpose and accodringly to client's taste.

Risk management
Overall, some of the most critical risks that 4HER faced throughout the project are:


 * Misunderstanding client's expectation on the printed flipchart (refer to Client's brief)
 * Struggling with too many deliverables and time limit
 * Client's delayed feedback and change in direction despite previous approval.
 * Unable to reach end-users for feedback/ interview due to Covid-19 restrants

Refer to Risk management for detailed description of all risks (including the potential and never happened ones) and the solution that 4HER came up before and during they happened.